Tuesday, January 28, 2014

Tech Tip Tuesday - 1/28

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Today's Tech Tip is Dropbox.  I love using Dropbox to share documents.  It has made my life so much easier!

Dropbox is a cloud program that makes it easy to share documents.  It creates a folder on your computer and any file you put in that folder is automatically uploaded to the site so you can access it from anywhere.  Your files are password protected, so you don't have to worry about security issues.

You can access your files through the Dropbox website or you can download the program onto your computer.
This is the computer program.  The green checkmark means that all my files are updated.  It shows a blue circle when files are updating.  I also get popup notifications when files are added or changed in my account.

When I click on the icon, it shows me the recent files that have been added to my account.  It shows when I add pictures and the recent files.  The three files that are shown are documents that one of my teammates shared with me.  When you click on Dropbox folder, it will take you to the folder on your computer.  If you click on Dropbox.com, it will take you to your files on the website.  You can click on the files shown and it will take you directly to the files.


I link my cell phone to Dropbox.  Whenever I take a picture or video, I have it set to automatically upload to Dropbox.  This is a nice feature when I take a video of my students and I want to share it with them immediately.  I can look in my Dropbox folder on my computer and then show the video from my computer.

Another way I use Dropbox is with my teammates.  We found we are often re-creating worksheets when others have already taken the time to create something.  We share reading group comprehension questions and have started to branch out to other subject areas.  When we search for certain books on our computers, it searches the Dropbox folder, so we can find files that others have created.  I know that my folders are shared because you can see three people on the folder.  If my folders don't have the people, then I know that I'm the only one with access to those files.

 One thing I stress when sharing files with other people is to make sure you have another copy saved on your computer somewhere if you are worried about losing the file.  If it is shared in Dropbox other users can move the files out and then you would no longer have access to them.  When I share with my teammates, I always ask them to copy the file to their computer instead of dragging the file out.  When I put files in Dropbox to share, I copy my original and paste it into Dropbox.

I keep all my TpT files in Dropbox so I can access it from anywhere.  I have my work computer and personal computer linked to the same Dropbox account.  Any files I put in my Dropbox folder can be accessed from either computer.  I can also access my Dropbox files by logging in to the website.

If you are looking to sign up for Dropbox, you can use my link and it will give us both more space in our accounts.  Here is my link: https://db.tt/pjXvLPjX

How do you use Dropbox in your life?

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